PARALEGAL-OFFICE MANAGER H/F

DO Recruitment Advisors is an award-winning boutique recruitment firm based in Luxembourg, connecting talented professionals with leading financial services and corporate clients. We take a personalised approach to understand you and your ambitions, offering tailored guidance, exclusive opportunities, and long-term career support in environments where you can grow and thrive.

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We are delighted to represent a newly established Family Office in Luxembourg. This is an exciting opportunity to join a young and entrepreneurial structure at the beginning of its journey. The successful candidate will play a central role in supporting the day-to-day administration and governance of the Family Office, helping to establish efficient processes, ensure smooth operations, and provide high-quality support to the Principals.

This is a standalone position, based in the office without a team on site.

Key Responsibilities:

• Manage the day-to-day administrative operations of the Family Office.
• Coordinate board meetings, prepare agendas, draft minutes, and maintain statutory and corporate records.
• Support corporate governance activities and ensure compliance with local regulatory and filing requirements.
• Liaise with external service providers, including legal advisors, accountants, banks, auditors, and corporate service providers.
• Oversee document management, corporate records, and filing systems.
• Assist with the preparation and coordination of reports, presentations, and correspondence for the Principals.
• Coordinate office administration, suppliers, contracts, and operational logistics.
• Support the monitoring of budgets, invoices, expenses, and payments in coordination with external accounting providers.
• Organise travel arrangements, meetings, and events as required.
• Contribute to the implementation and continuous improvement of administrative processes and procedures.

The ideal candidate will be highly organised, proactive, and comfortable working in a dynamic environment where flexibility, discretion, and attention to detail are essential:

• Previous experience as an Office Manager, Corporate Secretary, Executive Assistant, or in a similar administrative and governance-focused role.
• Experience within a Family Office, Investment Holding Company, Private Equity, Asset Management, or professional services environment would be advantageous.
• Strong understanding of corporate governance and company administration.
• Excellent organisational and multitasking skills with strong attention to detail.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Professional, discreet, and service-oriented approach.
• Strong communication and stakeholder management skills.
• Proficient in Microsoft Office and comfortable working with corporate administration systems.
• Fluent in English and French; additional languages would be considered an asset.

Application process:

As an equal opportunity employer, we embrace diversity and welcome applicants from all backgrounds. Please note, however, that candidates must possess a valid Luxembourg work permit. As we represent our clients, we are required to submit only those who meet this requirement. Unfortunately, if you do not have a valid work permit, we will not be able to consider your application.

If you are selected for the position, you will be asked to provide supporting documentation, such as copies of your diplomas, proof of prior employment, and a standard criminal record check, as part of the final steps in our recruitment process.

We appreciate your interest in our company and look forward to the possibility of working together.